Employee Name: Position Vacant
Position Title: Administrative Assistant
Last Date Updated: April 2000
Department: International Trade
Salary Grade: 3
Supervisor Name: Reviewed (employee)
Supervisor Title: International Marketing Director Reviewed (supervisor)
Provide administrative, project and clerical support to the International
Marketing Director and to other members of the International Trade Department.
Act as back up for the other International Trade Department secretaries.
Chinese as Second language.
Primary Job Functions:
Perform word processing and clerical functions in conjunction with
correspondence, reports, forms, special projects, surveys etc. Receive
and process mail and routine telephone messages for departmental staff.
Maintain files, both paper and electronic, relative to the responsibilities
of the position. Maintain "tickler system" to aid in keeping
projects/assignments on track.
Answer departmental telephones, screen callers and direct them to appropriate
staff; open, screen and distribute incoming mail.
Draft routine correspondence; review, copyedit or correct materials
to ensure professionalism. Assist with the production of bulletins, reports
publications for distribution to the membership. Coordinate data gathering,
communication and preparation of materials for departmental products and
services, as assigned.
Receive and process orders for publications, reports, videos, etc.
Assist with the coordination of board missions, trade missions, technical
seminars or international shows, as assigned. Monitor and maintain the
International Marketing Director's
calendar, including travel, appointments, meeting schedules, etc. Assist
with creation, maintenance and update of computer databases and spreadsheets
relative to the responsibilities of the position. Develop new and maintain
existing documentation of departmental work
processes. Serve on teams and work groups to promote and support continuous
Karen L. Teele
Randstad North America
Vienna Office - Vienna, VA